Workplace Assistant with fluent English - PageGroup SSC

• Workplace Assistant with fluent English
• PageGroup SSC

At the heart of PageGroup's business are the thousands of people's lives we change, the outstanding service we provide to our clients and candidates and the exciting opportunities within our offices all over the world. We're proud to set the standard in the recruitment profession - our specialist service with a personal touch is how we change lives for people through creating opportunity to reach potential.

PageGroup was established in the UK in 1976. We're now a FTSE 250 organization with operations in 36 countries, providing recruitment services and career opportunities at a local regional and global level.

In Barcelona, our Shared Services Centre regroups positions to support our operations in Europe and globally.

Find out more here: https://www.pagepersonnel.es/clientprofile/pagegroup-shared-services-centre

The role of the Workplace Assistant is to provide an effective front desk service as well as to assist back office activities within the Facilities department.

The Workplace Assistant will be responsible for:

• Reception Meet & Greet


• Provide 5* customer experience to PageGroup employees


• Plan and coordinate logistics for internal events & meetings


• Organize travel arrangements


• Coordinate incoming & outgoing courier and package services


• Support Human Resources in the OnBoarding of new employees


• Provide general support to the Health & Safety department in ensuring compliance with Health & Safety Regulations.


• Maintain stock control and order office supplies


• Coordinate visitors and employees access control with building security


• Coordinate maintenance activities to keep the office space tidy, functional and up to PageGroup standards.


• Support Finance processes by performing some activities with invoices and expenses reports, creating new suppliers, purchase orders, …

• Experience in a very multinational environment (+40 nationalities in the SSC)


• Competitive compensation and benefits package in Barcelona, various well-being activity options

• 2+ years of experience in a similar position (additional experience in a office of more than 300 employees)


• Preferred experience in international companies and multi-cultural environments


• Fluency in English and Spanish, other European languages are a plus.


• Superior organizational skills


• Excellent customer service skills


• Good interpersonal and communication skills


• Proactive and problem solving person