Executive Assistant (Part-Time Contractor)

Proman Group is a human resources consultancy that has been operating internationally for over 10 years. In Spain, we specialize in temporary staffing, recruitment, and training.

We are a company committed to equal opportunities in all job applications throughout the recruitment and selection process. We apply the blind CV method to avoid distinguishing based on ethnicity, gender, or ideology.

We are looking for a highly organized and proactive individual to support our Vice President and global leadership team. This is a part-time position offered under a third-party contract, with the potential to become a permanent role. The selected candidate will provide secretarial, organizational, and administrative support for a wide range of tasks and responsibilities in a global context.

This position offers flexibility in terms of remote work; some days will be remote, while other days the candidate will need to be on-site at the Palau Solità i Plegamans plant in Spain.

Main Responsibilities:

- Manage the Vice President's calendar and emails, coordinating with teams across multiple time zones.

- Organize and coordinate appointments, meetings, and business trips (including visa applications, travel tickets, hotels, and car rentals).

- Oversee travel expense management using Excel or the Concur system.

- Plan, coordinate, and manage internal and external meetings, events, and logistics.

- Provide hospitality and support to guests and employees.

- Prepare presentations and documents as needed.

- Coordinate the global calendar for the CVS SLT leadership team and manage global email distribution lists.

- Organize quarterly Townhall meetings.

- Manage invitations, scheduling, and setup for global meetings.

- Collect and process global data (sustainability reports, sales figures, financial statements, market data, etc.).

- Provide translation services (e.g., official letters).

- Assist in the implementation of the timecard system.

- Handle special tasks and ad-hoc assignments from the Vice President.

- Organize events and manage associated logistics.

- Manage direct communication and administrative support for executives in the Americas, Asia, and Europe.

- Adapt to a dynamic schedule, as this role requires interaction with teams in different time zones.

- Perform other duties as necessary.

Key Competencies:

- Customer-focused

- Ability to manage complexity

- Effective communication skills

- Teamwork

- Organizational intelligence

- Results orientation

- Confidence

- Personal development

- Networking

Application Process:

This position is initially part-time, with the potential to become full-time. We are looking for an experienced assistant who thrives in a dynamic and global environment and can adapt to a flexible schedule. If you are highly organized, have experience in a multinational company, and are comfortable working across different time zones, we invite you to apply. The salary is negotiable.

Experience and Requirements:

- Proven experience as an Executive Assistant, providing direct secretarial support to senior executives.

- Previous experience in a multinational environment.

- Ability to adapt to varying schedules due to the international nature of the role (working with teams in the U.S., Asia, and Europe).

- Advanced proficiency in MS Office (Excel, PowerPoint, Outlook).

- High level of business English proficiency (both written and spoken).

- Japanese language skills are a plus.

- Strong organizational skills with the ability to manage complexity and handle multiple tasks.

- Proven experience in organizing and managing high-level meetings and events.

- Excellent communication and interpersonal skills, comforta