Personal Assistant

From Marlex we are collaborating with a French group that offers investment solutions for individuals and companies. We are currently looking for a Personal Assistant for their offices located in Sant Cugat.

What will your mission be in the company?

Provide personalized secretarial assistance to the CEO, COO and CIO, as well as to support our company’s senior-level managers and perform a variety of administrative tasks in a well-organized and timely manner.

• Act as the point of contact between the executives and internal/external clients


• Create and reformat presentations and documentation for internal and external communication – memos, emails, presentations, reports, minutes


• Prepare documentation for meetings and appointments


• Manage executives’ calendars and set up meetings and appointments


• Make travel and accommodation arrangements


• Rack daily expenses and prepare expense reports


• Answer phone calls received and direct them appropriately


• Welcome visitors in a warm and friendly manner, and assist with any questions or requests visitors have


• Support General Services during holiday periods and leaves by keeping up with office supplies and other tasks as needed


• Assist with other ad-hoc administrative and project requirements as needed

What do they offer?

• Flexible working hours: Full-time (40h/week)


• indefinite contract


• Gross annual salary: depending on the experience, knowledge and competence


• Starting date: As soon as possible

You are the ideal candidat if...

• Minimum 4-5 years work experience as an Exectuvie Assistant, Personal Assistant or similar role


• High school degree


• English proficiency; French is a plus


• Knowledge of office procedures


• Solid experience with office management systems and MS Office


• Outstanding organizational and with an ability to think proactively and prioritize work


• Strong communication skills (via phone, email and in-person)


• Discretion and confidentiality


• Flexibility and adaptability


• Strong customer service and social skills